Square Integration — POS Sales, Inventory, and Refund Sync
Connect Square POS for real-time sales and inventory synchronization.
Objects we sync with Square
The data APIWORX moves into and out of Square on every managed integration.
| Object | Direction | Frequency | Notes |
|---|---|---|---|
| Orders | Both | Real-time webhook | Includes line items, taxes, discounts, and shipping address. |
| Inventory | Both | Hourly poll | Location-level quantities reconciled against source-of-truth. |
| Customers | Both | Real-time webhook | Email, billing/shipping, tax-exempt flag, and tags. |
| Products & Pricing | Both | Daily batch | SKU master, variant attributes, and price-list overrides. |
| Fulfillment & Tracking | Both | Real-time webhook | Carrier, tracking number, and per-line fulfillment status. |
| Returns & Refunds | Both | Real-time webhook | Refund, restock, and reason-code mapping preserved end-to-end. |
| Financials & Settlements | In | Daily batch | Payouts, fees, and reserves reconciled to GL. |
Top 5 Square integration pairs
The most-deployed managed flows involving Square.
Managed integration with field-mapped, real-time sync.
View flowManaged integration with field-mapped, real-time sync.
View flowManaged integration with field-mapped, real-time sync.
View flow
Migrate from Square to Shopify with synchronized catalog, customer, order, and inventory data so storefront cutover is non-disruptive.
View flowConnect Square and Mailchimp to sync customers, purchase events, and audiences for targeted campaigns.
View flowWhat usually breaks in Square integrations
Real failure modes APIWORX sees in production and how the managed service handles them.
Variation-level inventory drift
Square treats variations independently for stock. We sync at variation level, not item level.
Refund posting timing
Refunds arrive after settlement. APIWORX matches and posts compensating GL entries.
Multi-location pricing overrides
Per-location prices need careful mapping. We preserve overrides per-location.
What you gain
Operational and financial impact when Square is wired into your business systems.
Eliminate manual order entry between Square and your ERP
Real-time inventory accuracy across Square and every other channel
Faster fulfillment with automated 3PL routing from Square orders
Square integration flows
Ready-to-deploy data flows pairing this platform with the rest of your stack.
Connect NetSuite and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Sage Intacct and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Sage X3 and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Sage SDMO and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect QuickBooks Online and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Xero and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Microsoft Business Central and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect SAP Business One and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect CETEC ERP and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Dual Entry and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Dual Entry + Float and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersConnect Dual Entry + PayWay and Square to automate orders, inventory, products, and customer sync between ERP and storefront.
OrdersWhat Square Does
Square integration connects your POS, payments, and online store with backend systems.
Common data objects synced
Typical Square workflows
Step-by-step automations APIWORX runs between this platform and the rest of your stack.
-
01
Square order sync to ERP
Push Square orders into your ERP as sales orders for invoicing, fulfillment, and revenue recognition.
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02
Inventory sync to Square
Keep Square stock accurate by syncing on-hand quantities from your ERP, WMS, or 3PL on a sub-15-minute cadence.
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03
Product catalog sync from ERP
Manage products, variants, and pricing in your ERP and publish updates automatically to Square.
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04
Fulfillment write-back to Square
Receive shipment confirmations and tracking from your 3PL and post them to Square so customers see real status.
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05
Refund and credit memo sync
Translate Square refunds into ERP credit memos with the right reason code, restocking fee, and inventory return.
Integration capabilities
Every APIWORX connector ships with the same enterprise-grade integration foundation.
Commonly connected systems
Platforms customers integrate alongside Square.
Square integration FAQ
Connect Square with your stack
APIWORX integrates Square with your ERP, ecommerce, and operational systems as a managed service. Live in days, not months.