Foodservice Distribution
US Foods EDI Requirements
US Foods requires every supplier to be EDI-compliant before going live. This page summarizes the documents typically exchanged, the chargeback profile, and how APIWORX automates compliance end-to-end.
Required EDI Documents
US Foods typically exchanges the following EDI transaction sets with suppliers. Each one carries its own compliance window and chargeback exposure.
Initiates the order cycle.
Buyer → Supplier
Confirms acceptance, partial acceptance, or rejection.
Supplier → Buyer
Detailed shipment manifest sent before delivery.
Supplier → Buyer
Electronic invoice requesting payment.
Supplier → Buyer
Confirms receipt and structural validity.
Both
Requests carrier to pick up a shipment.
Shipper → Carrier
In-transit and delivery status updates.
Carrier → Shipper
POS and sales velocity data from retailer.
Buyer → Supplier
Trading-partner-specific transaction set.
Chargeback Risk: Medium
US Foods enforces compliance with regular chargebacks but with somewhat more flexibility than the strictest retailers. ASN accuracy, invoice matching, and routing compliance are the most common triggers. Penalties are real but typically less severe than high-risk partners.
How APIWORX Automates US Foods Compliance
APIWORX runs the complete US Foods EDI flow end-to-end — connectivity, mapping, validation, transmission, and exception handling — and connects it to your ERP or order management system so nothing is re-keyed.