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EDI for Sage Intacct
Retail and distributor EDI integrated with Sage Intacct, from purchase order to remittance, run by APIWORX.
Capterra 4.8/5 (20 verified reviews)·Sage Intacct Tech Partner
Trading partners
Retailers and distributors, direct or through your EDI network
Purchase orders (850) — into Sage Intacct
PO acknowledgments (855) — back to EDI
Warehouse orders (940) and ship confirmations (945) — back to EDI
Advance ship notices (856) — back to EDI
Invoices (810) and inventory advice (846) — back to EDI
Remittance advice (820) — into Sage Intacct
PO changes (860) and other documents — into Sage Intacct
Sage Intacct
What lands in your books
- Sales orders
- Shipments
- AR invoices
- Payments applied to AR
Rated 4.8/5 from 20 verified Capterra reviews · 622 customers
Retailers want more than EDI documents.
Retailers and distributors don't just want EDI documents. They want ASNs that match what shipped, invoices that match the PO, and their own item numbers on everything. When that runs through spreadsheets and rekeying, the cost shows up as chargebacks and slow cash.
APIWORX connects Sage Intacct to your trading partners, directly or through your EDI network, and runs the integration for you.
On SPS Commerce? SPS Commerce
Need Sage Intacct inventory to handle retailer rules? Enhanced Inventory
What syncs
- into Sage Intacct
- Purchase orders (850)
as Sage Intacct sales orders, with store, DC and ship-window detail
- back to EDI
- PO acknowledgments (855)
back to the trading partner
- back to EDI
- Warehouse orders (940) and ship confirmations (945)
with your 3PL or your own warehouse
- back to EDI
- Advance ship notices (856)
built from what actually shipped
- back to EDI
- Invoices (810) and inventory advice (846)
from Sage Intacct
- into Sage Intacct
- Remittance advice (820)
applied to open AR
- into Sage Intacct
- PO changes (860) and other documents
scoped per trading partner
Warehouse release and ship confirmation (940/945)
850 purchase order → sales order, with terms and pricing from Intacct
Retailer → Intacct · PO received · On receipt
940 warehouse order
Intacct → 3PL or internal warehouse · Sales order released, EDI or manual · On event
945 ship confirmation → Intacct shipper
3PL or warehouse → Intacct · Shipment confirmed · On ship
855 PO acknowledgment
Intacct → Retailer · Order accepted or changed · On event, within retailer window
856 ASN from shipment or 3PL data
Intacct / 3PL → Retailer · Shipment confirmed · On ship
810 invoice from the Intacct invoice
Intacct → Retailer · Invoice posted · On event
846 inventory
Intacct → Retailer · Inventory change or schedule · Scheduled, per retailer requirement
820 remittance
Retailer → Intacct · Remittance received · On receipt, applied to invoices
What we handle for you
- Each partner's item numbers (GTIN, UPC case code, vendor part number) resolved to the right Intacct item
- Partner-specific invoice rules, such as line price calculated from extended price and shipped quantity
- Walmart Retail and Walmart Dropship (DSV) requirements, including ASNs
Per-retailer specs and routing guides
Each trading partner gets its own map and rules, so a change at one retailer doesn't break another.
ASNs generated from 3PL shipments
When a 3PL ships, we build the 856 from its carton and tracking data and tie it back to the Intacct order.
GS1-128 labels
Carton labels and SSCCs match the ASN, whether we generate the labels or your 3PL does, so the label and the ASN agree when the shipment arrives.
Chargeback prevention
We validate documents against each retailer's spec and timing windows before they're sent, and watch for rejections, so compliance issues get fixed before they become chargebacks.
Item identifiers that differ by retailer
Retailers send GTINs, UPC case codes, consumer package codes or vendor part numbers, sometimes with digits to trim or pad. We set the rules and cross-references per partner so every line resolves to the right Intacct item.
Your price list stays in charge
Sales order pricing comes from the Intacct price list, not whatever the PO says. Retailer allowances are still honored from the PO, calculated per unit against quantity and posted as a discount line.
Warehouse routing per partner
Each trading partner routes to a 3PL, your own warehouse, or both. Manually entered sales orders can release to the warehouse the same way EDI orders do.
Shipments that don't go to plan
Partials, backorders, cancellations, over/under shipments, split lots and missing references are handled in the flow. Shipper failures from lot or quantity mismatches land on a daily error report, and you hear about it from us.
The work behind the promise
Manda Fine Meats runs EDI with Walmart, Sysco, US Foods and PFG through Sage Intacct on APIWORX.
Managed by APIWORX
- We build it around your process, mapped to your Sage Intacct entities and dimensions.
- We monitor every flow and fix what fails, with follow-the-sun coverage from Austin, Chennai and Manila. You don't work an error queue.
- We absorb API changes on both sides and batch calls to stay inside your Sage Intacct API tier.
- A named operations engineer, SLA-backed response times, 24/7 on-call for urgent outages, and a quarterly architecture review.
- OAuth 2.0, encrypted in transit and at rest. SOC 2 Type II in progress.
Before you get started
A few fair questions.
Built for teams connecting commerce, ERP, fulfillment, EDI, and finance.
Make the next step a clear one
Send us your stack. We'll send back the architecture.
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