Car Wash / Automotive Services Firm

The challenge

The company operates a growing network of car wash locations, each running DRB Sitewatch for point-of-sale, membership, and operational management. Consolidating location-level revenue, membership billing, and transaction data into Sage Intacct for multi-location financial reporting required manual exports and imports that were time-consuming and introduced reporting lag.

What we built

• →Integrated DRB Sitewatch with Sage Intacct to automate daily posting of location-level sales and transaction data
• →Mapped membership billing events from Sitewatch to Sage Intacct deferred revenue and recognition schedules
• →Configured multi-location financial consolidation so each site's data posted to the correct Sage Intacct entity and dimension
• →Automated reconciliation between Sitewatch daily close reports and Sage Intacct general ledger entries
• →Delivered exception reporting to flag transaction discrepancies between source system and ERP before month-end

The outcome

• →Revenue and membership data from all locations flowed into Sage Intacct automatically, eliminating manual nightly consolidation
• →Finance leadership gained consolidated multi-location financial visibility without waiting for manual data collection
• →Membership revenue recognition was handled systematically, improving accounting accuracy across subscription billing cycles
• →Month-end close process was accelerated by removing manual reconciliation between Sitewatch reports and Sage Intacct