The Problem
Payment processors capture transactions in their own format, while ERPs require structured invoice and payment records. Without automation, finance teams manually reconcile hundreds or thousands of transactions each month, leading to delayed financial close and reconciliation errors.
How The Workflow Works
1
Payment is captured by the payment processor (Stripe, PayPal)
2
APIWORX receives payment event and retrieves transaction details
3
Matching invoice is located in the ERP
4
Payment record is created and applied to the invoice
5
Processing fees are recorded as expenses
6
Payout batches are reconciled with bank deposits
7
Discrepancies are flagged for review
Systems Typically Involved
Data Objects
Payments
Invoices
Payouts
Fees
Refunds
Settlements
Business Outcomes
Automated payment-to-invoice matching
Accurate fee tracking and expense allocation
Faster financial close with pre-reconciled payments
Complete visibility into payment lifecycle