Staffing & Workforce Management Company

The challenge

The company managed contingent workforce programs through SAP Fieldglass but had no automated pathway to move approved contractor timesheets and vendor invoices into Sage Intacct for GL posting and accounts payable processing. Finance teams were manually extracting approved records from Fieldglass and re-entering them into Intacct, creating processing delays and risk of payroll and vendor payment errors. A reliable automated bridge between the two systems was critical for operational accuracy.

What we built

• Built an integration between SAP Fieldglass and Sage Intacct that automatically transfers approved timesheet and vendor invoice records
• Implemented approval-status triggers in Fieldglass that initiate data transfer to Intacct only upon manager sign-off
• Developed vendor and contractor record mapping to match Fieldglass supplier entities with Intacct vendor and AP configurations
• Engineered GL account coding logic to apply correct cost center and project allocations to imported payables
• Built reconciliation reporting to validate Fieldglass-originated payables against Intacct AP balances for audit support

The outcome

• Approved contractor timesheet and vendor invoice data flows from SAP Fieldglass into Sage Intacct automatically, eliminating manual re-entry
• Accounts payable processing timelines shortened as approved records arrive in Intacct without delay
• GL coding accuracy improved through automated allocation rules replacing manual classification
• Finance and procurement teams gained a reliable audit trail connecting Fieldglass approvals to Intacct postings