Tell Us What You’re Connecting
Provide the systems, workflow and business requirements.
3PL billing · Finance
QuickBooks Online
Extensiv 3PL Warehouse Manager
Connect QuickBooks Online + Extensiv 3PL Warehouse Manager
Automate customer master, warehouse billing charges, invoice, credits and adjustments, payment status between QuickBooks Online and Extensiv 3PL Warehouse Manager — with monitoring and managed support from APIWORX.
APIWORX connects the systems your business already uses and takes responsibility for the agreed integration workflows after go-live. The exact objects, direction and cadence are fixed in writing during scoping.
ERP + eCommerce Specialists
Managed & Monitored Integrations
Expert Integration Team
APIWORX Provides the Service
Yes. APIWORX connects QuickBooks Online and Extensiv 3PL Warehouse Manager.
But connecting the applications is only the beginning. The work that costs you time sits in the process running between them.
APIWORX automates that process end to end — the objects moving between QuickBooks Online and Extensiv 3PL Warehouse Manager, the ownership rules that decide which system wins, the exceptions when a record will not post, and the monitoring that tells someone before your team finds out from a customer.
How it works
From requirements to a managed integration
We Design the Integration
APIWORX recommends the integration architecture, mappings and implementation approach.
We Build, Monitor & Support It
APIWORX implements the integration and provides ongoing monitoring and support as applicable.
Who this is for
This page is for third-party logistics operators and brands using Extensiv 3PL Warehouse Manager for warehouse operations and QuickBooks Online for accounting.
What needs to be in place
- QuickBooks Online with API access and an agreed chart of accounts for warehouse revenue and cost.
- Extensiv 3PL Warehouse Manager with customers, rate settings and billing already configured.
- Agreed customer and item mappings between the warehouse system and QuickBooks Online.
- A named finance contact for invoicing, credit and period-close decisions.
When you may not need this
A handful of warehouse customers invoiced monthly can be handled with exports. Integration earns its place when customer count, billing frequency or invoice-dispute rework becomes a standing cost.
What is out of scope
- QuickBooks Online is not made a warehouse system: inventory ownership stays in Extensiv 3PL Warehouse Manager.
- Which billing values are transferred depends on what the warehouse system exposes and is confirmed in scoping.
- Rate calculation and billing rules stay in the warehouse system; we move the results.
- Multi-entity and multi-currency handling are scoped case by case against QuickBooks Online limits.
What actually moves, and who owns it
A representative scope. Exact transactions, mappings and billing data are confirmed before build.
QuickBooks OnlineAPIWORX (mapping, retries, exception queue)Extensiv 3PL Warehouse Manager
| Object | From | To | System of record | Trigger | If it fails | Owner |
|---|---|---|---|---|---|---|
| Customer master | Agreed in scoping | Both systems | Agreed in scoping | New or changed customer | Held until the mapping is agreed | APIWORX |
| Warehouse billing charges | Extensiv 3PL Warehouse Manager | QuickBooks Online | Extensiv | Billing run completed | Held in exception queue with the period flagged | APIWORX |
| Invoice | Billing data | QuickBooks Online | QuickBooks Online | Agreed invoicing cadence | Queued for finance review | APIWORX |
| Credits and adjustments | Agreed in scoping | QuickBooks Online | QuickBooks Online | Approved adjustment | Held pending approval | APIWORX with your finance team |
| Payment status | QuickBooks Online | Reporting | QuickBooks Online | Payment applied | Retried, then queued | APIWORX |
Three decisions that make or break this integration
A billing run produces charges a customer disputes
Because invoice lines keep their warehouse references, a dispute is answered from the transaction detail instead of a rebuilt spreadsheet.
- Warehouse charge references retained on the invoice detail.
- Adjustments raised as credits after your approval.
- Repeat dispute causes reported as a rate or mapping issue.
A new warehouse customer is onboarded
Customer and item mappings are maintained as part of the engagement, so onboarding does not create a parallel manual invoicing process.
- Mapping added before the first billing run.
- Unmapped customers held rather than invoiced incorrectly.
- Account and class defaults agreed with finance.
Period close needs to be clean
Billing batches carry their period, so charges land in the period finance expects and late arrivals follow an agreed rule.
- Period stamped on every batch.
- Agreed treatment for late-arriving charges.
- Held batches reported with reason before close.
Reliability and ownership
The operating rules that apply to this workflow after go-live.
- Every billing batch is logged with its warehouse reference and period so an invoice line can be traced to the transaction behind it.
- Failed transfers are retried on a defined schedule; anything still failing is held in an exception queue with the reason.
- Duplicate prevention keys on the warehouse batch identifier so a replay does not create a second invoice.
- Exceptions are worked by the APIWORX team and escalated to your named contacts when a business decision is needed.
- New customers, rate structures and account mappings are handled as configuration work inside the ongoing engagement.
- Support windows and response commitments live in your agreement; this page does not state an SLA.
How a charge is traced
Illustrative — not customer data
An illustrative reference trace from warehouse billing to the QuickBooks Online invoice.
| Extensiv customer identifier | QuickBooks Online customer |
|---|---|
| Extensiv billing batch reference | Invoice line memo reference |
| Billing period | QuickBooks Online invoice date |
| Approved adjustment reference | QuickBooks Online credit memo |
Scope and questions
- Does inventory move into QuickBooks Online?
- No. Inventory stays in Extensiv 3PL Warehouse Manager; QuickBooks Online carries the agreed financial transactions.
- Which billing values transfer?
- Whatever the warehouse system exposes and you agree to recognise. The billing data scope is confirmed in scoping.
- Which Extensiv product does this cover?
- 3PL Warehouse Manager. Other Extensiv products are confirmed separately before any commitment.
- Who owns exceptions?
- APIWORX works the queue and escalates to your named contacts when a business decision is required.
Your integration plan
Get My Integration Plan
Tell us what systems you need connected. We’ll recommend the architecture, implementation approach, timeline and estimated price range.
Ready to map your integration?
Tell us what systems you need connected. We’ll recommend the architecture, implementation approach, timeline and estimated price range.
Next step
Scope your Extensiv 3PL Warehouse Manager + QuickBooks Online integration
Tell us your systems and documents. A specialist confirms scope by email.