Scale Your GSA Contracting Business Without Hiring an Army
APIWORX runs the operational layer between GSA Advantage, FedMall, eBuy, prime contractor portals, and your ERP — so orders flow, contract pricing stays enforced, IFF and TDR reports build themselves, and your team stops living in spreadsheets.
1-day turnaround · No SDR gauntlet · No commitment
Trusted by GSA Schedule holders, federal prime suppliers, and aerospace contractors
Every Growing GSA Contractor Hits the Same Wall
You won a Schedule. You won repeat business. You won a spot on a prime contractor's approved supplier list. Now orders are coming in from GSA Advantage, eBuy quotes, FedMall, DLA DIBBS, state co-ops like TxMAS and NASPO ValuePoint, plus PO files emailed straight from Lockheed, Boeing, or your local base contracting officer.
Every channel has its own format. Every order has its own contract pricing. Every quarter has its own 72A or TDR report due. And every catalog update has to be re-keyed into the FAS Catalog Platform, your ERP, and your website — by hand.
Most GSA contract holders try to solve this by hiring. One more buyer. One more billing clerk. One more part-time CFO to chase IFF reconciliations. It works until margin compresses or a contracting officer flags a pricing exception. Then it stops working all at once.
The cheap solutions — manual rekeying, off-the-shelf connectors, "we'll just hire someone" — fail the moment volume doubles. We're rarely the first vendor a GSA contractor calls. We're the one called in to stabilize the operation after the cheap option failed.
APIWORX Is the Operating Layer Underneath Your GSA Business
We sit between your government sales channels, your ERP, your accounting system, your 3PLs and drop-ship suppliers, and your reporting obligations to GSA. Orders flow in from any channel — GSA Advantage, eBuy, FedMall, DLA, prime portals, EDI 850s, emailed POs — and land in your ERP correctly priced, correctly taxed, correctly coded, and ready for IFF and TDR reporting. No middleware team. No spreadsheets. No "let me check with accounting."
Contract Integrity
Contract pricing, MFC rules, ceiling prices, and account-specific catalogs enforced on every order — automatically.
Operational Leverage
One operator can run the volume of five. Order capture, PO ack, drop-ship routing, ASN, invoice, and cash app — fully automated.
Audit-Ready Compliance
IFF, TDR, 72A, and prime contractor sales reporting build themselves from the same transaction log. No quarter-end fire drill.
Built for the GSA Contractor's Real Stack
Government contracting doesn't run on one system. Neither does APIWORX. Here's where we plug in.
We ingest orders from
Demand / Sales Channels
- GSA Advantage! (cXML, EDI 850, email PO)
- GSA eBuy RFQs
- FedMall (DoD EMALL successor)
- DLA DIBBS
- Unison Marketplace
- TxMAS, NASPO ValuePoint, state co-ops
- Lockheed Exostar, Boeing Coupa, Raytheon, L3Harris, Northrop
- Shopify, BigCommerce, WooCommerce, Magento
- Amazon Business, Walmart Business
- Punchout (cXML, OCI) into Coupa, Ariba, Workday, JAGGAER
We orchestrate inside
Your Operating Core
- NetSuite
- Sage Intacct
- QuickBooks Online / Enterprise
- Brightpearl
- Microsoft Dynamics / Business Central
- SAP / SAP S/4
- Zoho Inventory / Zoho Books
- Acumatica
- Xero
We push out to
Fulfillment, Finance & Reporting
- ShipStation, ShipBob, Easyship
- Drop-ship supplier APIs and EDI 850/855/856/810
- Avalara (incl. state co-op exemption logic)
- Stripe, Authorize.net, GSA SmartPay
- HubSpot, Salesforce (gov pipeline)
- IFF, TDR, 72A, prime sales reporting (auto)
- Snowflake, BigQuery, Power BI
60+ supported platforms. If it's part of how a GSA contractor runs, we connect to it.
What APIWORX Actually Does for GSA Contractors
Six capabilities, one operating layer. Each closes a specific gap that ceiling-bound GSA contractors hit.
Multi-Channel Order Capture
Ingest GSA Advantage POs, eBuy quote awards, FedMall, DLA DIBBS, prime EDI 850s, and emailed POs into one normalized stream — tagged by channel, contract, SIN, and end customer.
Contract Pricing Enforcement
Approved catalogs, MFC rule checks, ceiling-price validation, and account-specific pricing applied to every line — before it hits your ERP. Mispriced orders never reach fulfillment.
Drop-Ship & Supplier Orchestration
Split orders to the right supplier, send EDI 850s or portal POs, receive 855/856/810, and track to the federal distribution center, military base, or U.S. embassy.
Quote-to-Cash Automation
eBuy and prime RFQs become governed quotes in minutes. Won quotes become orders. Orders become invoices that close cleanly with GL coding by contract, agency, and SIN.
Compliance & Reporting Engine
Every transaction carries the metadata for IFF, TDR, 72A, and prime contractor rollups. Reports are draft-ready on the first of the month, not the fifteenth.
Managed Operations Pod
A named pod — Integration Architect, Senior Engineer, Ops Analyst, CS Lead — runs your integration layer with SLAs on outcomes. Your ops team stops being human middleware.
Case Study
How Red Hill Supply Scales a Veteran-Owned GSA Business Across Three Companies and 750,000 SKUs
Red Hill Supply is a veteran-owned small business and federal GSA contract holder since 2008. Together with sister companies SourceNow and HardwareNow, the group serves all branches of the U.S. military, VA, USDA, U.S. Secret Service, NASA primes (Lockheed Martin, Jacobs Engineering, Yulista Solutions), state agencies, and large K-12 districts — across federal, state/local, education, and aerospace markets.
The Challenge
Red Hill runs a textbook GSA growth-ceiling problem at scale:
- Three companies, one operation. Red Hill Supply, SourceNow, and HardwareNow each hold their own GSA Schedules (Red Hill since 2008, HardwareNow since 2010), serving overlapping but distinct customer bases.
- 750,000+ MRO SKUs spanning imaging, technology, facility & lab equipment, safety/security, tactical, and automotive — none stocked in their own 8,000 sq ft of warehouse space. Every order drop-ships.
- All 50 states plus U.S. military bases and embassies worldwide, routed through federal distribution logistics centers.
- TxMAS participation since 2019, layered on top of federal GSA Schedules, plus participation in GSA Advantage and direct relationships with NASA prime contractors.
- A small, expert sales-ops team — led by a single Sales Operations contact handling every RFQ, bid, and escalation — that needed to scale without losing the personal, veteran-owned service that wins them repeat business.
The APIWORX Operating Layer
APIWORX runs the connective tissue underneath all three companies as one integrated operation:
- 1. Unified order capture across GSA Advantage, TxMAS, prime portals, and direct RFQs — normalized into one stream tagged by entity, contract, and end customer.
- 2. Contract pricing governance so every order — federal GSA buy, Texas Military TxMAS requisition, or NASA prime PO — gets the right negotiated price, SIN, and IFF treatment automatically.
- 3. Drop-ship orchestration at scale. With zero stocked inventory and 750,000+ orderable SKUs, the business model depends on flawless supplier routing. APIWORX sends the right PO to the right supplier, tracks to the right federal distribution center or military base, and posts the 810 invoice back into accounting cleanly.
- 4. Three-entity, one-ledger reporting. IFF, TDR, and 72A roll up correctly per Schedule, per entity — with no manual reconciliation between Red Hill, SourceNow, and HardwareNow at quarter-end.
- 5. A single source of truth for the small sales-operations team. The team stays small, fast, and personal — but the operation runs like an enterprise.
"We didn't want to grow headcount just to grow revenue. APIWORX gave us the operating layer to run three GSA companies as one operation — without losing the veteran-owned, high-touch service that wins us federal business."
entities, 1 operation
SKUs, 0 warehouses required
+ global military & embassy reach
Visit Red Hill Supply at redhillsupply.com · Find them on GSA Advantage
From Discovery to Live in Four Weeks
Week 1 — Architecture Review
We map every channel, ERP, supplier integration, and reporting obligation. You get a written recommendation, connector map, and fixed-fee build estimate — even if you don't hire us.
Week 2–3 — Build & Test
Pre-built flows configured for your data model. Sandbox cutover with replay against your real historical orders.
Week 4 — Cutover
Dual-write, validation, hypercare. We sit on calls during go-live.
Ongoing — Managed Operations
A named pod monitors, fixes, and evolves your integration as your contracts and channels expand.
Built for the Compliance Bar Government Contracting Requires
Contract & reporting compliance
- IFF (Industrial Funding Fee) calculation & remittance support
- TDR (Transactional Data Reporting) auto-generation
- 72A sales reporting auto-generation
- FAS Catalog Platform (FCP) catalog sync (replacing SIP/EDI)
- Prime contractor monthly/quarterly sales rollups
- AbilityOne ETS block/sub handling
Security posture
- SOC 2 controls
- GDPR-aligned data handling
- Encryption in transit and at rest
- Role-based access for contracting officers, buyers, operators
- Full audit log of every order, price decision, catalog change
- FedRAMP-ready architecture (deployment path available)
Transparent, Fixed-Fee, No SDR Gauntlet
Commerce Operations Assessment
Fixed fee
- · 1-day turnaround on the scoping conversation
- · Written architecture recommendation
- · Connector map for your specific stack
- · Fixed-fee build estimate — yours to keep even if you don't hire us
- · No commitment
Managed Operations
Monthly
- · Named pod (Integration Architect, Senior Engineer, Ops Analyst, CS Lead)
- · SLAs on outcomes, not uptime
- · 99.97% sync success across the APIWORX platform
- · 30-second mean root-cause on exceptions
- · Scales with your contract portfolio, not transaction volume
GSA Contractor Integration — Frequently Asked Questions
01.Does APIWORX work with GSA Advantage, FedMall, and eBuy?
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Yes. We ingest orders from GSA Advantage (cXML, EDI 850, and email PO formats), eBuy quote awards, FedMall, DLA DIBBS, Unison Marketplace, and state co-op programs including TxMAS and NASPO ValuePoint.
02.Can APIWORX push my catalog into the FAS Catalog Platform (FCP)?
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Yes. We support FCP catalog syndication and the legacy SIP/EDI path during the GSA migration window, including Product File generation, accessory/related-product handling, and compliance flag remediation.
03.What ERPs do you integrate with for GSA contractors?
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Most commonly NetSuite, Sage Intacct, QuickBooks Online and Enterprise, Brightpearl, Microsoft Dynamics, SAP, Acumatica, Zoho, and Xero. We support 60+ platforms in total.
04.How do you handle IFF and TDR reporting?
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Every transaction is tagged with its contract, SIN, agency, and pricing basis at the moment of capture. IFF, TDR, 72A, and prime contractor sales reports are generated automatically from that ledger — draft-ready by the first business day of the month.
05.Do you support drop-ship business models with no stocked inventory?
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Yes — that's a sweet spot for us. We orchestrate supplier POs (EDI 850/855/856/810 or API), route shipments to federal distribution logistics centers, military bases, or U.S. embassies, and reconcile supplier invoices to customer orders automatically.
06.What about prime contractor portals like Lockheed's Exostar or Boeing's Coupa instance?
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Supported. We connect to Exostar, Coupa, Ariba, Workday, JAGGAER, and direct prime contractor EDI feeds. Order data is normalized into the same stream as your GSA channels.
07.How long does deployment take?
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Typical go-live is four weeks: Week 1 architecture review, Weeks 2–3 build and test in sandbox, Week 4 cutover with hypercare. Complex multi-entity rollouts (like a holding company with multiple Schedules) take 6–8 weeks.
08.Are you a software vendor or a managed-service provider?
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Both. APIWORX is a managed multi-enterprise integration platform — software plus a named operations pod that runs your integration layer with SLAs on outcomes. You don't hire engineers to manage APIWORX. We manage it for you.
Stop Running Your GSA Business on Spreadsheets
Tell us your stack and your operational pain. You get a written architecture recommendation, a connector map, and a fixed-fee build estimate — even if you don't hire us. 1-day turnaround. No SDR gauntlet. No commitment.