BlogAboutSupportSign In
    Kohl's logo

    Retail / Department Stores

    Kohl's EDI Requirements

    EDI: Mandatory High chargeback risk7 documents

    Kohl's requires every supplier to be EDI-compliant before going live. This page summarizes the documents typically exchanged, the chargeback profile, and how APIWORX automates compliance end-to-end.

    Required EDI Documents

    Kohl's typically exchanges the following EDI transaction sets with suppliers. Each one carries its own compliance window and chargeback exposure.

    EDI 850·Purchase Order

    Initiates the order cycle.

    Buyer → Supplier

    EDI 855·PO Acknowledgment

    Confirms acceptance, partial acceptance, or rejection.

    Supplier → Buyer

    EDI 856·Advance Ship Notice (ASN)

    Detailed shipment manifest sent before delivery.

    Supplier → Buyer

    EDI 810·Invoice

    Electronic invoice requesting payment.

    Supplier → Buyer

    EDI 997·Functional Acknowledgment

    Confirms receipt and structural validity.

    Both

    EDI 852·Product Activity Data

    POS and sales velocity data from retailer.

    Buyer → Supplier

    EDI 846·Inventory Inquiry/Advice

    Current inventory levels shared with retailer.

    Supplier → Buyer

    Chargeback Risk: High

    Kohl's actively enforces compliance with automated chargebacks. Common triggers include late or missing ASN (856), ASN/shipment mismatches, missing GS1-128 labels, invoices that don't match the PO, late acknowledgments, and routing non-compliance. Penalties typically range from $50–$500 per violation or 2–3% of invoice value.

    How APIWORX Automates Kohl's Compliance

    APIWORX runs the complete Kohl's EDI flow end-to-end — connectivity, mapping, validation, transmission, and exception handling — and connects it to your ERP or order management system so nothing is re-keyed.

    Kohl's trading partner setup and onboarding
    Document mapping for every required transaction set
    Pre-transmission validation to prevent chargebacks
    ASN and shipment automation tied to your warehouse
    Invoice/PO matching to eliminate billing exceptions
    ERP integration: NetSuite, QuickBooks, Brightpearl, Shopify and more

    Other Trading Partners

    Get Kohl's EDI-Compliant — Without Building a Team

    APIWORX manages the entire Kohl's EDI lifecycle: onboarding, mapping, transmission, monitoring, and exception handling. Connect your ERP and we handle the rest.

    See the platform behind trustworthy operations

    Tell us about your systems and challenges — our team will build a tailored automation plan within 24 hours.