Instructions To Get Started

BrightConnect allows you to connect Brightpearl and Ariba SAP Supplier. Are you ready to find the superpowers of your productivity?

Easily sync all the Purchase Orders from Ariba to Brightpearl as a Sales & Invoice Buyer from Brightpearl only as our integration also sync Invoice back to Ariba when Order is Invoiced.

Step 1 – Email us to contact@apiworx.com to get an Account setup for you.

Step 2 – Once we create an account for you, you’ll get an email with Login details. Login to the Portal & go to the settings page to configure your integration.

Step 3 – Go to API settings, Connect your Brightpearl account & Ariba.

See:
How to obtain Brightpearl API keys & connect it?
How to obtain Ariba API Keys & connect it?

Step 4 – Go to Ariba tab under Settings, Set the default values which system will use while creating Sales in Brightpearl. You can also add some default fixed values to your Custom fields of Sales.

Step 5 – Match Brightpearl products to Ariba Items

Our portal matches the Brightpearl products to the Ariba items using the unique ID. You can select a field from both the platform where you store the unique ID of your Product/item.

Not maintaining the Unique ID between the platforms? No worries, Our BrightConnect app allow to manually map the products between the platforms as well. See here for more details.

Step 6 – Add Items to skip list while syncing the Invoice to Ariba

There are a number of Products/items which we add to our orders like shipping fees, additional sales tax, or other charges but those are of no meaning when it comes to Invoicing back to Ariba because Ariba only accept the Line items which were in PO & you can invoice for those items only. So, by using this option you can add those items to the SKIP LIST which you don’t want to send to back to Ariba as an item while syncing Invoice.

Step 7 – Set your Default Ship From & Bill From Address to be used in Invoice of Ariba

Step 8 – Add Special Handling fee to the Invoice if needed. The Handling fee can be applied in 2 ways – Fixed amount to each invoice or can be based on the Order total amount.

You’re done! BrightConnect configuration to start the sync is completed. Do email us to contact@apiworx.com if you have any questions.

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